The Leaves module lets employees request time off while managers approve against policy and remaining balance.
Please note:
- Approvers resolve from Departments and hierarchy — confirm each employee's manager link before the first request of a period.
- Approved leave updates Shift scheduling and feeds Payroll and tax accruals; reject or adjust early if coverage cannot be met.
Submit a leave request
- Open My Info or Leaves (depending on your role)
- Choose leave type, start and end dates, and optional notes
- Submit — the request routes to the approver defined in hierarchy
Employees see pending, approved, and rejected requests in one list. Managers see team queues filtered by department when configured.
Approval workflow
Approvers review overlap with shifts, blackout dates, and remaining entitlement before accepting or rejecting with a reason.
| Leave type | Typical entitlement | Requires attachment |
|---|---|---|
| Annual | Per policy / tenure | No |
| Sick | As configured | Sometimes |
| Unpaid | Manager discretion | No |
| Comp off | Earned balance | No |
flowchart LR
A[Employee submits leave] --> B{Valid dates & balance?}
B -->|No| C[Return to employee]
B -->|Yes| D[Manager review]
D -->|Approve| E[Balance deducted]
D -->|Reject| F[Notify with reason]
E --> G[Calendar & shifts updated]
Balances and policies
HR admins configure leave types, accrual rules, and carry-forward limits under Configurations. Balances refresh on schedule or when payroll posts accruals.
Tips
- Submit early for peak seasons so coverage can be planned
- Link leave to the correct employee profile — contractors may use a different type
- Use Departments and hierarchy so approvals always reach the right manager
- Cross-check published rosters in Shift scheduling before approving peak-season requests
- Workspace admins adjust approver access through Manage members when managers change departments