Settings → Payment Settings centralizes how money moves through your workspace — bank accounts for receipts, invoice prefixes, reusable fees and taxes, and links to payroll accounting behavior. Pair this with Create and send invoices and Record payments and receipts.
Bank accounts
Manage accounts used when recording payments:
| Feature | Behavior |
|---|---|
| Default account | One non–petty-cash account marked default; used as the primary receipt target |
| Petty cash | Expenses and deposits only — cannot be default or first account |
| Company link | Optional one-to-one link to a company record |
| IBAN / SWIFT | Optional international banking fields |
| Archive | Soft-archive without deleting history; restore or delete permanently from archived list |
Add Bank Account requires account name, bank name, and account number. The first non–petty-cash account becomes default automatically. Petty-cash accounts are used when paying or depositing expenses, not when recording customer invoice payments.
Please note:
- You cannot archive the default account — set another default first.
- Petty cash cannot be converted from an existing default account without reassigning default.
- Ledger migrations and payment ID formatting run from Workspace initialization — configure accounts here first.
Invoice settings
| Setting | Purpose |
|---|---|
| Invoice prefix | Prepended to numbers (default INV; example INV-2025-001) |
| Default payment terms | Due on receipt, Net 7/15/30/60/90 |
| Invoice terms & conditions | Free-text footer or policy snippet on invoices |
Changes apply to new invoices; existing numbers are unchanged.
Fee types and taxes
Define reusable line items for invoices and payments:
- Percentage — e.g. sales tax at 15%
- Fixed amount — e.g. processing fee
Add via Add Fee Type, remove with the trash action. Saved with Save Payment Settings at the bottom of the page.
Payroll accounting method (read-only)
A summary card shows whether payroll uses Cash Basis or Accrual Basis, loaded from HR payroll settings. To change it, go to Payroll Settings in the HR module — see Payroll and tax for accounting context.
flowchart LR PS[Settings → Payment Settings] --> Banks[Bank accounts] PS --> Inv[Invoice prefix & terms] PS --> Fees[Fee types] Banks --> Pay[Record payments] Inv --> InvMod[Finance → Invoices] Fees --> InvMod Pay --> Stmt[Account statements]
Save changes
Click Save Payment Settings to persist bank accounts, fees, and invoice fields via /api/payment-settings. Commission lock days are saved from Settings → Commissions but share the same backend document.
Related articles
- Expense payouts and petty cash: Track expenses
- Commission accruals and payouts: Tokens and commissions
- Commission rules: Commission settings and rules
- Workspace initialization (transaction IDs, migrations): Workspace initialization
- Plan limits and subscription invoices: Billing and subscription
- Initial setup: Configure your workspace